🌊 Meeting Minutes 🪸

ISSS608 - Group 2 Covert Reef Meeting Minutes

Project Meeting 1

Date: 15/05/2025 

Time: 7:30 - 8:00 PM

In Attendance: Li Jianyi, Yang Lu 

Agenda Items 

  1. Discussion on project topic 
  1. Action items 

Agenda Item 1: Discussion on project topic 

  • Prior to the meeting, the team read the different challenges from VAST Challenge 2025 to select our respective preferences.  
  • The team disagreed to do the challenge as Yang Lu prefers MC2, while Li JianYi prefers MC3. 
  • The team agreed on MC3 as we thought that through the challenge, we could utilise what we have learned in class and add more insights from our own current knowledge bank. 
  • The team also informed Audrey on the team’s choice of MC3 as she mentioned she was fine with any topic since she was on medical leave. 

Action Items 

  • All members will revisit the MC3 document to identify any gaps in understanding the knowledge graph’s structure and content. 

Project Meeting 2 

Date: 24/05/2025 

Time: 3.45 - 4:15 PM 

In Attendance: Li Jianyi, Yang Lu, Audrey 

Agenda Items 

  1. Sharing our work progress for MC3 
  1. Division of tasks for Project Proposal 

Agenda Item 1: Sharing our work progress 

  • Yang Lu is completing Question 1. Audrey is completing Questions 2 and 4.  
  • Jianyi will work on Question 3 and attempt other Questions if he has the time.  

Agenda Item 2: Division of tasks for the project. 

  • The team agreed to complete their assigned questions and attempt to complete other questions as much as possible if they have the time. 
  • The team will refer to the project requirements and seniors’ work for references.

Project Meeting 3 

Date: 02/06/2025 

Time: 8.00 - 8:30 PM 

In Attendance: Li Jianyi, Yang Lu, Audrey 

Agenda Items 

  1. Division of tasks for the project. 
  1. Action items 

Agenda Item 1: Division of tasks for Project 

  • We decided to focus on the most urgent component, which was the project proposal due on 8 June 2025.  
  • Jianyi will cover the Shiny and Netlify setup. 
  • Yang Lu and Audrey will cover the Meeting Minutes and Project Proposal. 

Agenda Item 2: Action Items 

  • Jianyi will help the team to push the Project Proposal to GitHub after Yang Lu and Audrey finish the Meeting Minutes and Project Proposal. 

Project Meeting 4

Date: 07/06/2025 

Time: 2.45 - 4:35 PM 

In Attendance: Li Jianyi, Yang Lu, Audrey 

Agenda Items

  1. UI storyboard template and format

  2. The distinction between Take-home Exercise 3 and the group project deliverable

  3. GitHub branching & collaboration workflow

Agenda Item 1: UI Storyboard Template & Format

Template Style

  • Adopt a clean “dark-blue” or similar professional colour palette to be consistent with the theme of the project.

  • Use consistent title headers, footers, and navigation bar mock-ups.

  • Print-screen of each implemented UI page

  • Capture one overall shot of each primary view in the app, such as the homepage, the detail page, and the filter/control panel, so the storyboard illustrates the full user journey.

Agenda Item 2: Distinction Group Project Website (Covert Reef)

  • Static homepage summarizing group methodology, team introduction and proposal.

  • May include embedded visuals, but not required to be Shiny.

  • Shared Netlify site under group account

  • GitHub repo link for group deliverable (proposal, poster, minutes).

Project Meeting 5

Date: 23/06/2025 

Time: 8.00PM - 9:30 PM 

In Attendance: Li Jianyi, Yang Lu, Audrey 

Agenda Items

  1. Harmonization of data variables and nomenclature

  2. Website architecture and content framework

  3. Work distribution and consolidation approach

  4. Interactive vs static visualization deployment strategy

Agenda Item 1: Harmonization of data variables and nomenclature

  • Issue Identified: Inconsistent variable naming across individual team contributions creating merge conflicts
  • Resolution: Establish unified naming standards for all data objects and variables prior to code integration
  • Implementation: Conduct comprehensive review to synchronize nomenclature across all team member submissions

Agenda Item 2: Website architecture and content framework

  • Data Preparation Section: Decided to create a unified data preparation section combining all team members’ preprocessing work

  • Methodology vs Findings: Clarified that methodology should cover overall approach, while findings will contain question-specific analyses

  • Content Strategy:

    • Copy and paste shared components (packages, introduction, data preparation)

    • Combine individual question analyses under findings section

    • Maintain consistent formatting across all sections

Agenda Item 3: Work distribution and consolidation approach

Analysis 1: Primary implementation using Yang Lu’s temporal heat map visualization, supplemented by Audrey’s community structure analysis

Analysis 2:

  • Component A: Deploy Audrey’s community detection visualizations (reference sections 7.5.8 through 7.5.11)

  • Component B: Incorporate Li Jianyi’s network metrics including betweenness centrality calculations

  • Integration: Merge Audrey’s visual community mapping with Jianyi’s quantitative connectivity analysis (degree and betweenness centrality measures)

Analysis 3: Synthesize findings from Analyses 2A&B with 3A investigation, utilizing Audrey’s Interactive Alluvial Diagrams as analytical foundation while ensuring coherence across related questions

Analysis 4: Maintain existing individual response with team validation

Agenda Item 4: Interactive vs static visualization deployment strategy

  • Technical Constraint: Shiny applications offer superior user interaction but lack direct Netlify compatibility

  • Hybrid Approach:

    • Preserve Shiny implementations for enhanced demonstration capabilities

    • Develop static alternatives optimized for Netlify integration

  • Development Priority: Emphasize functional delivery over visual sophistication for web deployment